This page covers the most frequently asked questions and also have some resources for the exhibiting artists.

Get in touch if you have questions that are not covered here. Thanks!.

What is the difference between 'Participation Fee' and 'Submission/Entry Fee'? And why the amounts are so different?

Check the comparison table on our Open Call page.

Participation fee 

  • Participation fees are charges that artists pay ONLY after their work has been selected for the exhibition.
  • Inclusion guaranteed if selected.
  • A larger group of artists will participate.
  • Competition is low. It's easier to participate.

In Europe, the average participation fee is £250, with some places charging more than a £1000. 

Submission fee (Entry fee)

  • Submission fees are charges that artists must pay at the time they submit their work for consideration.
  • No guarantee of inclusion.
  • A jury will select a small number of artists.
  • Competition is high. Very few artists will participate

Around the world, submissions fees range from £5 - £50.

Some institutions even charge both.

The fees differ because they cover costs in different ways. 

Participation fees are higher because the costs are split among the artists. 

Submission fees are lower because they rely on many artists paying, even if not all get to show their work, to gather enough money for the exhibition's expenses.

How is the money spent?

Participation Fee covers:

  • Exhibition space
  • Curating and organising the exhibition
  • Translating the texts from English to Portuguese
  • Printing and mounting each artwork
  • Hanging the artworks
  • Digital Catalogue (part of this website)
  • Print material (poster, labels, etc)
  • Marketing and promotion
  • Private View (food, beverages, bartender, etc)
  • Pictures of each artwork work in the venue
  • Pictures of the Private View 

Please check our 'Exhibition Costs' page for a detailed explanation.

How is the Selection Process?

Group Exhibitions All submissions will be reviewed and selected by the curator Juliana Lauletta.

Juried Shows - A jury will review the submissions and will vote for the best artworks to be exhibited.

Artworks can be selected before the deadline.

Please note that the decisions are final and we are unable to offer feedback.

How do I send my high resolution image?

All the images for the exhibition have to be:

- Retangular size: 30 x 40 cm (or 3543 x 4724 pixels)


- Square size: 30 x 30 cm (or 3543 x 3543 pixels)

- Resolution for printing: 300dpi

- No borders or watermarks. Small signatures are fine.

- .jpegs or .tiffs

We kindly ask the artists to crop their images according to the guidelines above, otherwise the printers will crop them as as they see fit.

*** If you don't know how to do this just make sure that you photograph your artwork in a good lighting and with the highest resolution available on your phone or camera (check the photo settings).

Import the photo to a free photo editor like PicResize and crop it using the numbers above.

There are also many resources online that can help with that. A couple of good ones:

- How to photograph art

- How to photograph your art with your phone

Can I send my high resolution artwork for printing with my logo/watermark?

Unfortunately, no.

Images with logos or watermarks look like royalty free stock image, and not artworks.

We had complaints from visitors about this issue before. So we are not accepting logos/watermarks anymore. 

Your signature or digital signature are fine and welcome. :)

Will I get photos of the exhibition?


We will take pictures of the Private View and upload them to the website for the artists to use as they wish.

Also, there will be a picture of each individual work on the wall for the Group Shows.

You can check the pictures of our previous exhibitions and our new Instagram account.

Will I receive a certificate of participation?

Sorry, no. 

But there will be a poster and a webpage with all the artists names and also a lot of images of the Private view and the artworks on the wall.

Also there will be a listing on Artfacts.

So there will be plenty of documentation of your participation.

You can check the pictures of our previous exhibitions and our new Instagram account.

What are the Payment Methods for the Participation Fee?

Only the selected artists will receive the payment link by email and will have 3 days after selection to pay the participation fee and secure their spot.

Payments can be made through PayPal, Credit/Debit Card and Mercado Pago (Brazil).

Can I send my original artwork for the exhibition?

Sorry, no.

Only artists residing in São Paulo, Brazil, are eligible to exhibit their original artworks.

They must personally deliver their artwork to the gallery one week prior to the start of the exhibition and sign a consignment agreement. Furthermore, they must arrange for the collection of their artwork at the conclusion of the exhibition.

We highly recommend that artists secure insurance for their artwork, as we will not be liable for any potential damages or losses.

Can I sell my print during the exhibition?

Only artists present at the Private View/Opening event in Brazil will have their artworks up for sale.

As a cultural centre, our role differs from that of a commercial gallery; hence, we abstain from participating in the sales process between artists and collectors. Should a collector express interest in a piece, the artist will be directly connected to them by the curator, facilitating independent negotiations without any commission from us. Being artists, we recognise the value of establishing direct connections between artists and collectors. 

What kind of paper the images will be printed on?

The images are printed on Fujicolor Crystal Archive Professional Paper Matt mounted on a PS board 3mm. 

They are Fine Art prints made by a professional printing company certified by Canon, Epson and Hahnemule.

Fine Art prints made with acid-free paper have a lifespan of over a hundred years and usually do not fade, crack, or turn yellow. Fine paper has to meet specific quality criteria to be considered fine paper. Fine prints are highly sought after by photographers and artists when they select a paper for their clients.

What will happen to my print after the exhibition?

We will keep the print in our archive for future opportunities. 

Some future exhibitions will be only for artists that we have already worked with and their prints are in our storage.

If the artist prefers not to keep it in our storage, we can destroy it.

Can you ship my print to my country after the exhibition?

Sorry, no.

We tried that in the past and it didn't work out. International postal service from Brazil to overseas is expensive (around £50) and unreliable. It tracks only inside the country. So we are not offering that option anymore.

If you would like to have a fine-art print of your work, we recommend The Printspace in London. Good prices and they ship internationally. 

Can I choose where my print will be hung?

Unfortunately, no.

The artworks are allocated based on style, orientation, technical specifications, colours, etc. 

The curator carefully plans the placement of each work to ensure consistency throughout the show. 

Please note that the decisions are final and not open for discussion.

What is your Refund Policy?

There are no refunds after making the deposit. As we work with the 'Participation Fee', the artists only pay if they are interested in participating.

After being selected and making the deposit, the artists will be part of the show and we will hold their spaces. If an artist cancel close to the date, it is nearly impossible for us to schedule another artist in their place.